St. Vincent de Paul Catholic School

Family Handbook

2016-2017

1114 S. Main Street

Elkhart, Indiana

574-293-8451

Right to Amend

Teacher Responsibilities:

1.         Prepare to the best of one's ability and time the type of class lessons that will assist each child to learn according to his/her ability.

2.       Respect the dignity of the child at all times.

3.       Participate in a partnership with the parents for the good of the students.

4.         Note the child's behavior, (social, academic and emotional) in order to evaluate with parents the progress of the child.

The Role of the Administration is to:

1.       Supervise teachers, students, and curriculum.

2.         Incorporate the directives and regulations of the diocese, state and religious community offices of education into the school procedure.

3.       Enforce school policies and procedures.

4.       Serve as a liaison between school and parents.

In conformity with pastoral guidelines from the Holy See on human love and sexuality, the moral and spiritual aspects of human love and sexuality will be presented to students within the school's curriculum. Parents, as the primary educators of their children, are normally expected to address the more intimate details of human love and sexuality at home with their child.  However, if parents need assistance in this area, they may delegate this personalized dialogue with their child to a teacher, counselor or some other trustworthy person. The diocesan Office of Family Life, in conjunction with the parishes and schools, will assist parents of elementary students in carrying out this responsibility of family life education.

Communication

Effective communication is essential for a healthy school environment. If concerns arise, talking directly to the persons involved is imperative. Talking about a problem to those who are not involved will only make the situation worse. Gossip is a waste of time and creates an environment of distrust and conflict.

-Conferences

Parent-Teacher Conferences are scheduled twice a year. During this time, each parent meets each student's teacher to discuss the academic progress of the child. Parents are encouraged and are welcome to contact a teacher whenever they feel such a conference is necessary. It is highly recommended that these conferences be made by appointment to be sure the teacher can spend all the time you may require. When a problem does occur, parents are to contact the teacher first. The principal and/or pastor should not be contacted until after this initial contact has been made.

Honor Roll

Honor Roll is awarded for grades 3-5 and 6-8.  To be eligible for the Honor Roll, students must maintain a B average in academic classes.  Students do not qualify for the Honor Roll if they receive a D in any subject on the report card.  Students on Modified Programs will receive a Certificate of Achievement rather than Honor Roll.

Report Cards

Report cards are issued quarterly to students in grades K-6. Report cards are to be signed by the parent and returned to the teacher.

Special Services

Testing for Speech, Learning Disabilities and Psychological problems in cooperation with Elkhart Community School Corporation.

Parent/Legal Guardian Concerns Procedure

Policy 2310

To facilitate and promote the orderly and efficient resolution of concerns, parents/legal guardians wishing to address and/or question an academic area or situation regarding a specific teacher or classroom procedure must follow the grievance procedure below:

Step

1.  Address the issue with the classroom teacher (or the person with whom he/she has the issue with)

2.   Address the issue with the Principal.

3.   Address the issue with the Pastor.

4.   If the issue is not satisfactorily resolved, then the parent/guardian should place his/her concerns in writing to the person involved and his/her supervisors (e.g. pastor and principal).

The principal and pastor will not meet with parents who have not followed the chain of communication properly. Contacting the School Board to discuss concerns will lead back to this procedure. The School Board does not handle complaints; the Board works in an advisory capacity only.

Unsigned letters will not be read, as there is no possible way to respond to the author of the letter.

Daily Schedule

A monitor is on duty from 7:30 to 8:00 a.m. The monitor has the same authority and responsibility as any faculty member for the safety of the children.

7:55 A.M.                             First Bell

8:00                                   Classes Begin

11:00                                Preschool dismissal/3yr old Tues./Thur.

11:00/3:00                         Preschool dismissal/4yr old am/pm Mon/Wed/Fri.

11:30a.m.-11:50a.m.                          Kindergarten-2^nd grade teacher will take their class to the MTC for lunch.  3^rd -5^th grade teachers take their class to the back door for recess.

11:50a.m.-12:10p.m.                         3^rd – 5^th grade students come into the MTC from recess for lunch.

Kindergarten- 2^nd grade go out to recess.

12:00p.m.-12:10p.m.             6^th – 8^th grade students go out to recess.

12:10p.m.-12:30p.m.                         3^rd – 5^th  grade students go out to recess.  6^th – 8^th grade students come into the MTC from recess for lunch.

12:30p.m.                                         Kindergarten -5^th grade teachers pick students up from recess to start afternoon classes. 6^th – 8^th grade teachers pick students up from the MTC to start afternoon classes.

3:00                                      Bus Dismissal

3:05                                     Car riders dismissal

Students not picked up by 3:15 p.m. will be sent to Almost Home. A penalty fee of $5.00 for every hour late will be charged to parents if children are not picked up on time.

Field Trips

Field Trips which help to supplement or enrich the curriculum are encouraged. No student may go on a field trip unless the signed permission forms have been returned before the trip. Verbal permission (including phone calls) cannot be accepted. Students who do not participate in a field trip will be counted as absent for the day.

Grading Scale (Grades 2-8)

90%- 100%       = A (Superior)

80%- 89%         = B (Above Average)

70%- 79%         = C (Average)

60%- 69%         = D (Below Average)

Below 59%        = F  (Failure)

Homework

Homework assignments will be given as deemed necessary by the individual teacher. Students often begin their assignments under teacher supervision. If a student is absent, it is the student and parent’s responsibility to obtain the make-up assignments from the teacher.

The following are a few suggestions to help your children develop profitable study habits:

1.   Check with your child to see what she/he must do.

2.   Have a definite time provided and a quiet place to study.

If no homework is assigned, use this time for a school-related activity (reading, etc.). Turn off the T.V. and the Radio.

3..   Remember that some homework is study, not written. Library reading is encouraged.

Homework Detention Policy

Students are responsible for completing their assignments on time. Students will be allowed one time per month to turn in an assignment late. The first time an assignment is missing (each month) the teacher will issue a “Homework Notification” slip. The parent/guardian must sign and return the slip the following day. If a student misses a second assignment, a detention will be served after school. Detentions will be on Wednesday from 3:05 p.m. until 4:00 p.m. Teachers will send a detention slip home with the child notifying the parents/guardians. A parent/guardian must sign and return the slip the following day. If the student does not return the signed slip, he/she will call the parent/guardian from the principal’s office. An additional detention period will be served by the student for failure to return the signed detention slip.

At 4:00 p.m., the parent must come into the school and pick up the child from the detention room. If the parent is sending someone else to pick up the child, a note must be sent in to notify the school.

If a child is not picked up at promptly at 4:00 p.m., they will be sent to Almost Home and a penalty fee of $5 for every hour late will be charged to parents. The adults who are serving as monitors in the detention room have many other obligations and cannot sit and wait for parents to pick up their children.

Students are to turn in finished work to the detention monitor. If the late work is not turned in by the following day the student will receive a ‘0’ for that assignment, and will not be allowed to make it up. Please remember that we at St. Vincent School are striving for excellence in education--your child’s education. It is our hope that this policy will be instrumental in developing successful habits that will be beneficial to our students throughout their entire lives.

ANY STUDENT WHO RECEIVES 3 HOMEWORK DETENTIONS IN ONE GRADING PERIOD WILL BE REQUIRED TO ATTEND A CONFERENCE WITH THE PRINCIPAL, TEACHER AND PARENT.

ATHLETICS

St. Vincent School participates in the Elkhart Community Schools Athletic Program. This extra-curricular athletic program is primarily for students in grades 5 and 6. Occasionally, 4th graders will be invited to participate if more team members are needed. We participate in Football, Basketball, Soccer, Volleyball, and Cheerleading when coaches are available. Our 7^th and 8^th grade students will be able to join St. Thomas (or another Catholic School) for several sports until St. Vincent’s is able to join the ICCL.  IT IS A PRIVILEGE TO BE A TEAM MEMBER. ATTENDANCE AND ATTITUDE ARE EXTREMELY IMPORTANT IN ORDER TO HAVE SUCCESSFUL TEAMS.

-Eligibility

Any student receiving an F on a mid-term or report card will be ineligible until the grade has been raised (at least 3 days). Students will attend team practices and games, but will not participate. Any student receiving more than one (1) referral during a grading period will be removed from the team. Any student who misses 3 practices will be removed from the team. Serving detention will be considered missing practice.

Elkhart Community Schools Elementary Athletic Guidelines

1.         Academics

Athletes must maintain passing grades in all subjects. Grade checks will be conducted weekly. Any athlete with a failing grade will be ineligible until the grade is raised above failing.

2.         Attendance

Students must be present in school one-half of the school day to be eligible for contests.

3.         Behavior

Students who are presently on in-school or out-of-school suspension are ineligible for athletic contests.

NOTES:

A.         It is the responsibility of the coach to maintain accurate and regular grade checks.

B.         These are minimum standards - individual coaches or schools may choose to use a higher standard for their athletics.

ATTENDANCE

Attendance is checked each morning at 8:00 A.M.

Absence

Parents are to notify the school office by 8:30 A.M. each day that their child/ren will not be in attendance at school.

Should the absence not be reported to the office, the parent/guardian will be called to verify the absence.

When the student returns to school, a written excuse from the parent or guardian must be presented, signed by the parent, stating the date of absence and the specific reason for the absence.

Please do not send a sick child to school. If your child is unable to participate fully in school activities (gym), please send a dated note giving the reason. All students will go outside for recess. No child may leave the school grounds during the school day, for any reason, without permission from the principal. The parents should request this permission in advance.

Tardiness

A child is tardy if he/she is not in the classroom by 8:00 a.m. or when any class is scheduled to begin. Teachers do not admit tardy students to the classroom until they have reported to the school office. Students who are consistently tardy (more than 4 times per grading period) are issued a partial recess detention/walking recess. They make up missed time from classes at this detention time.  Please call ahead to order if you know you will be late.  Parents whose children are tardy 4 times will be required to meet with the principal.

Vacations

Absence for travel is a parental decision. The teacher is not required to send work for the student to do during the absence. It is the responsibility of the student and parents to see that all missed work is completed in a timely manner.

Diocese of Fort Wayne-South Bend Policy 4040

Students -Attendance

The diocesan schools consider the development of good attendance habits as a vital and desirable undertaking for two essential reasons. First, it is difficult for young people to learn if they are not in class: the teaching-learning process builds upon itself. Secondly, research shows that educational achievement is directly related to attendance. A student who misses a day of school misses a day of education that cannot be retrieved in its entirety.

I.          Parent/Legal Guardian Responsibility

Parent/legal guardians are responsible for having their children in school. Indiana law prescribes that parents must have their children in public or private school from the age of (7) until the date on which the child:

A.         Graduates;

B.         Reaches at least sixteen (16) years of age or less than eighteen (18) years of age and:

1.         The student and the student’s parent or guardian and the principal agree to the

withdrawal; and

2.         At the exit interview the student provides written acknowledgment of the withdrawal and the student’s parent or guardian and the school principal each provide written consent of the student to withdraw from school; and

3.         Reaches the age of eighteen (18) years.

II.         Absences from School:  Absences from school shall fall into one of the three following categories:

A.         Absences which are counted as present

1.         Serving as a page in the Indiana General Assembly;

2.         For students in grades 7 through 12, serving on a precinct election board or as a helper to a political candidate or political party on election day with prior approval of the principal;

3.         Court appearances pursuant to a subpoena

4.        Active duty with the Indiana National Guard for not more than ten (10) days in a school year;

5.         Placement in a short term inpatient treatment program which provides an instructional program;

6.         Homebound instruction;

7.         Religious observances; and/or

8.         For high school students, serving on the state standards tasks force. The student must provide a written verification from the chairman of the task force indicating the date and times the student was to be in attendance at the meeting and verifying the student’s attendance.

B.         Excused Absences

1.         Illness of the student (with written statement by parent/guardian or doctor)

2.         Funerals

a.         for death in the immediate family

b.         for persons outside of the immediate family with parental permission

3.         Medical and legal-Such appointments should be scheduled after school hours when possible.

4.         Out-of-school suspension

5.         Family vacations-It is strongly recommended that families take their vacations during the regularly scheduled school breaks. If a student misses school due to a family vacation, the days will be excused if:

a.         the student is accompanied by his/her parent/guardian while on vacation, and

b.         notification in writing is made at least ten schools days in advance;

6.         School/college visits (2)-parents/guardians need to check with the individual

school’s policy for arranging such visits;

7.         Prearranged activity approved by the principal.

C.         Unexcused Absences

1.         No parent/guardian contact with the school giving an explanation for the absence on the day of the absence.

2.         No physician’s note to excuse an absence once more than 5 days of absence have

occurred (see Frequent or Prolonged Illness below).

3.         Absences other than those defined as excused or absences counted as present.

III.        Truancy

A student is truant when she/he is absent from school or class without the permission of his/her parent/guardian and the school. Students who are habitually truant shall be reported to the juvenile authorities in accordance with applicable state law and following diocesan procedures.

Habitual Truancy may be evidenced by the following:

A.         Refusal to attend school in defiance of parental authority.

B.         Accumulating a number of absences from school without justification over a period of time, such as a grading period. Habitual truancy is not evidenced by a single isolated incident of unexcused absence.

C.         Three (3) or more judicial findings of truancy.

IV.        Reporting an Absence

A parent/guardian shall contact the school to report a student’s absence. Each school has established procedures for reporting absences. Absences will not be excused and the student may be considered truant if the procedure for reporting an absence is not followed.

A written explanation for any absence and signed by a parents/guardian is required upon the return of the student to school. The school is not required to provide credit for makeup of assigned work missed because the student’s absence is unexcused or the student is truant.

V.         Frequent or Prolonged Illness

If a student is absent for five consecutive days due to illness, or has contracted a contagious

disease, a physician’s statement may be required in order for the student to return to school.

VI.        Response to Irregular Attendance

If an irregular attendance pattern begins to develop, the school may use the following procedure to encourage the student’s return to a pattern of regular school attendance.

 A.         Call daily from school (secretary, principal, or attendance clerk), to the

parent/guardian to verify absence and to determine reason.

B.         After a student is absent 6 days per school year, a school administrator, attendance clerk, or counselor will make contact with the student’s parent/guardian. The date and content of this contact shall be documented.

C.         After a student is absent over 12 days per school year, a conference shall be held with the parent/guardian and the student. An attendance contract may be established at this time and documentation shall be kept.

D.         After a student is absent over 15 days per school year, a referral shall be made to the principal. If the principal is unable to successfully resolve the attendance problem, a referral may be made to the intake officer of the local Juvenile Probation Department.

CARE OF SCHOOL PROPERTY

Students are responsible if they lose books, break or damage, furniture, equipment or other school property. Parents will be expected to compensate and hopefully the student will work off the amount with the parents.

GUM is not permitted in the school building.

DISCIPLINE

“The teachings and traditions of the Catholic Church are the guiding principles of behavior for all students while enrolled in a diocesan school.” (From Policy 4410 Diocese of Ft. Wayne-South Bend)

Students are responsible for their own behavior.  Students will conduct themselves in accordance with the rules both while on school premises and while off school premises concerning school-sponsored activities.

Enrollment at St. Vincent de Paul School is a privilege, not a right. Students who are admitted to St. Vincent School agree to be governed by the school policies and procedures contained in this handbook. Parents are expected to support these policies and procedures. Failure to do so will result in disciplinary actions

that may lead to suspension and possible expulsion from St. Vincent DePaul School.

There are 3 All School Rules:

1.   Be respectful

2.   Be responsible

3.   Be safe

Each classroom has a discipline cycle. Students are aware of the behavior expected and the consequences if the rules are not followed.

Three anti-social behaviors are identified as the “Big Three.”

1.   Physical/psychological danger

2.   Abuse in tone, gesture or word

3.   Out of control behavior

If a student violates one of the “Big Three” the student will be sent to the principal’s office immediately and

the following four step Discipline Cycle will be set in motion.

FIRST STEP: PRE-Verbal Action Plan

Adults will:

a) Interview the student one by one, apart from the class if possible. b) Remind the student of the rule has been broken.

c) Ask students to think about the ability of self-discipline that can help has to follow the rules at that time. d) Ask students if they think there will be a change in behavior.

e) Think about 1 to 2 strategies that can help students meet their class rules.

Note: If the student can not self-control using the established procedure, STEP TWO discipline cycle begins. The cycle of discipline established by the teachers in their classrooms can be used. If neither of these suggestions help the student correct their behavior then proceed to STEP TWO.

STEP TWO: The Action Plan in Writing

a) Student meets with principal.

*A comprehensive action plan will be developed with the student and principal/teacher and consequences may be assigned at this time.

b) A copy of the Action Plan will go to the teacher, counselor, sent to the parent, and is on file in the school office.

c) The Administrative Staff of the Office may speak briefly with parents after the children finish their conversation to do three things:

• Inform parents (in front of the child) we are satisfied that the child is willing to take the initiative to solve the problem of common interest (that shows a high level of self-discipline).

• Establish time to do this work and remind them that at the end of this plan will be sent home to be signed.

• Briefly review the next course of action in the cycle.

STEP THREE:

If the student is sent to the principal for a third time in a period of two months or in extreme cases the principal will determine the seriousness of the actions since the beginning of the Steps.

a) The student will meet with administration.

b) This step involves disciplinary action (may or may not include suspension). If given a suspension, length, type (in school or out of school) will be at the discretion of the administration.

c) Before the student returns to class, a conference must be carried out with parents, teachers, students

and the principal to write an action plan.

d) A recommendation can be suggested that the family go to a counselor or other specialist.

e) All school work missed by suspended time must be completed before the student returns to class. f) A period of probation will be monitored and progress will be reviewed and put in process when the student returns to class completely.

Note:

The third step can be repeated as long as the student can demonstrate that there is progress, and who is willing to contribute to a positive learning environment. When you see little or no change and staff have exhausted all means of effective exchange rate, then the Fourth Step cycle will be implemented.

STEP FOUR:

The Administrator recommends an alternative school.

a) The decision to end the student’s tenure at SVS rests with the principal and the pastor.

b) If termination is the decision, will be notified in writing to the parents, the reason for the termination will be given and the right to request a hearing will be explained.

c) Termination may be reviewed by the principal and the pastor when a hearing in writing know requested by parents.

Serious offenses such as possession of drugs, weapons, or severe physical or moral conduct may result in immediate move to Step Four Cycle.

Diocese of Fort Wayne-South Bend Policy 4520

Grounds for Suspension or Expulsion of Students

I.          The grounds for suspension or expulsion below apply to student conduct which occurs:

A.         On school grounds;

B.          Off school grounds at a school activity, function, or event;

C.         Traveling to or from school or a school activity, function, or event; or

D.         At any other time when the principal determines that the student’s conduct either causes harm or could potentially cause harm to the other students, school employees or property, or the reputation of the School or the Diocese.

II.          The following types of student conduct constitute grounds for suspension or expulsion subject to the school’s provisions for disciplinary review contained in P4530. This listing is not intended to be exhaustive of all types of conduct:

Any conduct which, in the opinion of school officials, is contrary to the principles and teaching of the Catholic Church.

III.         Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, or other comparable conduct constituting an interference with school purposes, or urging other students to engage in such conduct.

A.         Causing or attempting to cause damage to property belonging to any other person, student, school employee or the school, stealing or attempting to steal property belonging to any other person, student, school employee, or school.  Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way that, in the opinion of school officials, could cause physical injury to any person.

B.         Threatening or intimidating any individual for whatever purpose.

C.         Possessing, handling or transmitting a knife or any other object, which under the circumstances and in the sole opinion of school officials could be, considered a weapon. A student who must use a knife as part of an organized activity held by an organization that has been approved by school officials is exempt from this rule so long as the knife is used as a part of or in accordance with the approved organization.

D.         Possessing, using, transmitting, or being under the influence of any controlled substance or intoxicant of any kind. The prescribed use of a drug authorized by a medical prescription from a physician is not a violation of this rule.

E.         Engaging in the unlawful selling of a controlled substance or engaging in a criminal law violation that constitutes a danger to other students or constitutes an interference with school purposes and/or educational function.

F.         Failing in a substantial number of instances to comply with directions of teachers or other school personnel during any period of time when the student is properly under their supervision.

G.         Engaging in any activity forbidden by the laws of the State of Indiana that interferes with school purposes or education function.

H.    Violating or repeatedly violating any rules that is, in the opinion of the school officials,       necessary in carrying out school purposes and/or educational function.

I.          Possessing or using on school grounds during school hours an electronic paging device or a hand- held portable telephone in a situation not related to a school purpose or educational function.

J.         Engaging in any unlawful activity on or off school grounds if the unlawful activity is considered by school officials to be an interference with school purposes or an educational function.

Diocese of Fort Wayne-South Bend Policy P4530

Disciplinary Review for Students (Suspension or Expulsion)

Any student accused of wrongdoing in violation of school or diocesan policy that could result in the student’s suspension or expulsion from the school will be given:

1.          An explanation of what the student is accused of doing that is wrong; and

2.         An opportunity for the student, in the presence of the student’s parents, to respond to the accusations before either the principal or an impartial tribunal established by the school’s administration for the purpose of making a recommendation on the matter to the principal.

The principal (in consultation with the pastor in the case of an elementary school) shall be responsible to make a final decision on all such matters. The principal’s decision shall be final and binding on all parties.

The St. Vincent Way

Olweus Bullying Prevention Program is incorporated into our Discipline With Purpose program. Together, these two programs make up The St. Vincent Way. Students are taught about bullying behaviors and are provided with skills to prevent bullying. Students are taught that “a person is bullied when he or she is exposed, repeatedly over time, to negative actions on the part of one or more other persons, and he or she has difficulty defending himself or herself”.

Students are taught the following four rules of the St. Vincent Way:

1. We will not bully others.

2. We will try to help others who are being bullied.

3. We will try to include students who are left out.

4. If we know that somebody is being bullied, we will tell an adult at school and an adult at home and expect them to do something about it.

DRESS CODE

Regulations

Any clothes item not mentioned in the uniform policy is not permitted.

Shorts may only be worn in the summer and spring. The dates for wearing these items will be determined by the weather, and announced in the weekly newsletter.

Pants, shorts, skirts, shifts and jumpers may be of cotton, (including corduroy), wool, rayon, linen or polyester, but may not be of denim.

Pants must be full length, but may not “bag-up” or be folded up more than 1 1/2 inches. Pants must be worn at the natural waist, be neat and clean and may not have holes. A belt must be worn by students in grades 2-8. The entire belt must be kept around the waist. Cargo pants and cargo shorts are not permitted.

Shorts must be above the knee and not shorter than 6 inches above the knee when kneeling.

Shoes are to compliment the uniform rather than detract from it. Plain leather dress shoes or athletic shoes or Crocs are acceptable. Footwear must be the proper size and have a heel/sole less than one inch. Bright gaudy or distracting colors for shoe laces are to be avoided. Shoes must have a closed heel and toe. Boots are not allowed. Shoes must be kept tied, buckled or fastened. Shoes with laces must be tied tight with the bow showing on the upper tongue area of the shoe. Laces may not drag on the floor. Sandals and clogs may be worn (with socks), but must have a back strap.

Socks or tights must be worn at all times. Socks must be visible above the top of the shoe. Leggings Students who are in violation of any dress code will receive a dress code violation. When a 4th violation is reached, an after school detention will be issued and a parent conference required. This situation will need to be resolved.

Shirts must be tucked in at all times. In cold weather a long sleeve shirt may be worn under a short sleeve shirt only if they are the same color.

Hair must be neat and clean at all times. Student’s hair may not touch the eyebrows. In addition, boy’s hair may not touch the ears, or collar. Extreme styles, fads (including dangling beads or other ornamental items), unnatural colors, tails, or designs shaved into the hair are not permitted at school. Barrettes, bows, headbands and scrunchies should complement the uniform rather than detract from it.

Girls may wear post or stud earrings in the earlobe only.  Hoop or dangling earrings may not be worn.  Boys may not wear earrings.

Makeup is not allowed; this includes fake nails and cologne. Only clear or light pink fingernail polish is permitted. Nails must be kept short, neat and clean.

Jewelry is limited to one ring, a bracelet and/or watch. A necklace is permitted if it is worn under the shirt.

The school reserves the right to determine appropriateness of clothing and grooming.

St. Vincent School Uniforms

DRESS PANTS/SHORTS/JUMPER/ SHIFT

Khaki (see attached swatch)

Cargo pants and cargo shorts are NOT appropriate for school.

Pants must be full-length (no Capri pants).

Pants may not “bag-up” or be folded up more than 1 ½ inches.

Shorts must be above the knee, but not shorter than 6 inches above the knee when kneeling.

SKIRTS

(For girls in 6^th, 7^th and 8^th  grade only)

Khaki only

SHIRTS

Long or short sleeve

(Boys and Girls)

Hunter green school logo shirt 

Undershirt

Hunter green

SWEATER/FLEECE

Hunter green

SWEATSHIRT (No hoods)

Hunter green sVs sweatshirt

SOCKS/TIGHTS:

Solid White

BELTS:

Black, Brown, Navy Blue (Solid)

* Remember that starting in the 2014-2015 school year, the only uniform colors will be the hunter green shirt with logo and khaki pants.

ELECTRONIC DEVICES

No electronic devices (other than a calculator) are allowed at school. These items will be confiscated for one month. Cell Phones:  If a student needs a cell phone after school due to walking home from school, entering a house where no one is home, or attending sport practices or games, he/she should bring the cell phone to the office upon arrival in the morning to park the cell phone in the off position for the day.  The cell phone may be picked up by the student at dismissal.   At no time during the day should a cell phone be in a student’s possession.

LUNCH

Children may either bring lunch from home or purchase lunch through the Federal Satellite Lunch Program, prepared each day by The Landing Catering Company.  Order forms are sent home once a month with the Wednesday Letter. Orders are to be returned upon receiving them.  Parent volunteers help serve the hot lunch and salad bar items. Students are not permitted carbonated drinks in their lunches. Lunchtime is

11:30a.m. for Kindergarten-2^nd grade, 11:50a.m. for 3^rd – 5^th grade and 12:10p.m. for Grades 6^th – 8^th.

Milk is included in the price of the lunch, and can also be bought separately.

Free and reduced lunches are available for those families who complete the applications and are approved by St. Vincent School.  Information pertinent to the application and the names and number of children receiving free or reduced lunches is kept confidential, to avoid discrimination or special treatment. These forms are available in the office.

Children are never permitted to leave the school premises during lunch time unless they leave with parents. The school office must be made aware of plans that differ from the normal routine.

MEDICAL INFORMATION

A public health nurse visits the school periodically for vision, hearing, scoliosis screening, and for emergency calls.

State law prohibits the school from administering medication, including aspirin, to any pupil without written parental permission and specific directions. Medication must be in the original prescription container and is kept in the school office.

First aid may be given. See Parent Authorization Forms for Medication (Over the Counter and Prescription). In the event of an emergency, the parent is notified immediately. The school should be notified if a child suffers from epilepsy, asthma, allergies, etc., that might cause fainting or other emergencies, so that proper procedure may be followed with the least possible trauma for the child and others.  Please notify the school of any health issue that may affect your child in order that the child’s needs may be best served.

Indiana law requires that each child must be immunized against smallpox, diphtheria, tetanus, pertussis, poliomyelitis, tuberculosis, hepatitis-B, and mumps before entering school for the first time.

Emergency Information Card

Each student is to have an Emergency Card on file in the office. These cards are filled out by the parents in August. If there is any change in the information throughout the year, please notify the school office. Any medical alert information should be put on the back of the card. It is critical that we are able to get in touch with you. Other conditions which may affect your child's classroom performance (hearing problem, change in family situation etc.) should be called to the teacher's attention as soon as possible.

Fever/vomiting

Students will be sent home if they have a temperature of 100 or higher and/or are vomiting. Students will not be permitted to return to school on the same day that they are sent home due to illness.

STUDENTS MUST BE FEVER-FREE FOR 24 HOURS BEFORE RETURNING TO SCHOOL.

Insurance

Student Accident Insurance is mandatory for all students. All students must carry this insurance even if covered under other insurance. If you have any questions concerning this insurance, please call the school at 293-8451. Insurance fees are included with book and tuition fees.

Lice

Any child found with lice or nits will not be permitted to stay at school. After treatment, students may return when no lice or nits are present. A parent or guardian must accompany the student to school office and wait  while the head check takes place. Students will not be permitted back into the classroom until all evidence of the lice is gone. A child is never sent home if a parent is not there.

Prescription Medication

Prescribed medication must be accompanied by written instructions signed by the physician of the student who is to receive the medication. The pharmacy label can serve as the written order of a practitioner. The medications prescribed must be kept in the original container/package with the pharmacy label and the student’s name affixed. A note should accompany the medication stating the purpose of the medication, side effects, dosage and time it is to be administered. All medications are kept in a locked cabinet in the school office. The parent/guardian is responsible at the end of the treatment regime for removing from the school any unused medication that was prescribed for his/her child. If the parent does not pick-up the medication by the end of the school year, the school will dispose of the medication in an appropriate manner and document that the medication was discarded.

IF YOUR CHILD USES AN INHALER, PLEASE CONTACT THE OFFICE FOR SPECIAL INSTRUCTIONS.

PLAYGROUND RULES

1.          Food (drinks, candy, fruit) is not permitted on the playground.

2.         Once outside, any child wanting to enter the building must get permission from the playground monitor. If a child is injured, he/she is brought to the school office.

3.         If a ball goes off the playground area, one child is to ask for permission to get it.

4.         Balls on the roof should be reported to the classroom teacher after recess.

5.         Snowballs are never to be thrown. Snow should not be picked up or kicked about.

6.         Only students wearing boots and snow pants will be allowed to play on the snow hills.

7.         Skateboards, Frisbees, hard balls, yo-yos are not permitted on the playground.

8.         Students must obey the playground monitor. Failure to do so will lead to in-door recess detention.

SCHOOL COMMUNICATIONS FOLDER

The information flow between home and school is very important. In order to expedite this two-way process, green communication folders are used. Each child will be given a school communication folder on the first day of school. This folder is sent home EVERY Wednesday.  Students are to return the communication folder the following day. The replacement fee for a lost or destroyed school folder is $5.00.

SCHOOL DELAYS AND CLOSINGS

In case of severe weather St. Vincent School will close when Elkhart Community Schools close. Occasionally, we may be closed due to lack of electricity or heat. Listen to the major local radio and television stations for notification of schools closings. Parents have ultimate right to choose if the weather conditions are too bad to send children to school.

Never drive away until you see your child enter the school building.

SECURITY

The doors to the school are locked at all times. Please come to the front door to enter. There are two doorbells. The bell for school hours will activate a camera and monitor so that the secretary can “buzz” you in. The after school bell rings throughout the building, and should not be used during school hours.  Please never ask a child to open the door to let you in.

All visitors to the school during school hours must first report to the office, even if they are parents bringing forgotten items. This is strictly for the safety of your children. Students from other schools are not permitted to visit classes without permission from the principal. Parents are welcome and encouraged to visit classes any time during the year with the prior approval of the teacher and principal. Parents MUST check in at the office when entering the building.

We are concerned with the safety and well-being of our students; our school and the diocese have prepared a Safe and Secure School Plan, which addresses events that may threaten our students. During the school year, we will conduct drills for fire and severe weather as well as lockdown drills. In addition, the plan provides for responding to crisis situations, such as identifying evacuation sites and providing support

for students, parents and staff, including counseling services provided through school counselors on the staff at Catholic Charities.

TRANSPORTATION

Car-pools, Elkhart Community Schools busing, and individual drivers typically transport children to and from St. Vincent de Paul School. Through the courtesy and cooperation of Elkhart Community, St. Vincent School children who live on regular bus routes that come to our school may ride on those buses if space is available. St. Vincent School children are subject to the Elkhart Community School bus rules and regulations. Any child will be denied the privilege of bus service if he/she does not conform to these rules and regulations.

NOTE:  The bus WILL NOT stops if the student is not visible when the bus reaches the appointed stop.

General Bus Conduct Rules:

 -Do not eat or drink while on the bus.                           

-Do not open windows. Only driver may do so.

-Stay in seat while bus is in motion.                                           

-Do not throw objects in or out of the bus.

-Do not shout or use profane language.                         

-No fighting or horseplay.

-Keep hands, feet and head inside the bus                                               

-Do not deface the bus. Vandalism or damage must be paid for by the parents before student is permitted to return to school.

*The driver will keep parents and school informed of each violation.

Procedure for parents who drive children to school:

Drivers are asked by the Elkhart Police Department to drop off and pick up children in the parking lot behind the building, not on Main Street.

Drivers must enter the school grounds via Stocker Court and exit via Melcher Court.

Morning Drop off

Students are to be dropped off at the back door of the school. Please do not back up, or pull around other cars. In good weather students will go to the playground. In case of inclement weather students will report to the gym. An adult supervisor is on duty each morning from 7:30 to 7:55 a.m. The supervisor has the same authority as any faculty member for the safety of the children

After School Pick up

Cars are to stay outside of the traffic cones.  Students will be ushered directly to your car by the staff on duty. Please do not get out of your car. Please do not back up, or pull around other cars. The driveway between the school and the rectory should never be used. Car riders must be picked up between 3:05 and 3:15 p.m. Any student not picked up by 3:15 will be sent to Almost Home and a fee of $5.00 for every hour late will be charged to parents after 3:15 p.m.

A crossing guard is provided by the Police Department at Main if needed.

Bicycles used for transportation must have a lock and be placed in the bike rack in the front of the building. The school cannot be responsible for any damage done to bicycles. Anyone who rides a bicycle to school must get off the bicycle as soon as he/she enters the school area, to prevent any accidents. We also need a written note from parents if a child is riding their bicycle to school. Students riding bikes to school must wear a protective bike helmet.

NOTICE - unless we hear otherwise, children will always go home their regular way (bus, ride, walk).  If  there is to be a change, we must have a note or a phone call (293-8451) before 1:30. Please do not call after 2:30 p.m., as the message may not be able to be delivered in time.

FINANCIAL INFORMATION

The School Board establishes tuition and fees. Book Rental and fees are non-refundable.

Book Rental

Book fees cover the rental of hardcover books and the workbooks used in the classroom. It also covers art supplies, audiovisual aids and other equipment.

Fees

Fees help to cover the cost of technology needs, restocking classroom Science kits and providing

Professional Development for the teaching staff.

Tuition is charged in our school. The current fee schedule may be obtained from the office. St. Vincent School has created a partnership with the FACTS Management Company to offer the Monthly Payment Option to our families. Tuition may be paid in full to the school or in monthly payments through FACTS. Failure to pay tuition on time may result in exclusion from school, unless other arrangements have been made.

Tuition assistance is available for those who qualify. Families must apply and qualify for the Federal Free and Reduced Lunch Program in order to receive tuition assistance. FACTS Grant Management Company applications may be obtained from the School Office, or may be completed on-line. Families need to be current in their tuition payments before applications for the next year’s aid will be accepted. A copy of your previous year’s Income Tax Form is required.

Tuition refunds will be granted when a family leaves St. Vincent School during the school year.  If a student leaves during a grading period the family will pay for the entire grading period.

INTERNET USER AGREEMENT

Internet access is now available to students and teachers in St. Vincent School. We are very pleased to bring this access to our school and believe that the Internet offers vast, diverse, and unique resources to both students and teachers. Our goal in providing this service to students and teachers is to promote educational excellence in schools by facilitating resources for sharing, innovation, and communication.  The use of the Internet and related technologies must be in support of education and research and consistent with the educational objectives of the Catholic schools. Use of other organizations’ networks or computing resources must comply with the rules appropriate for these networks.

As a user of the St. Vincent School computer network, students agree to comply with the stated rules, terms, and conditions, honoring all relevant laws and restrictions.

Students understand that the use of the Internet connection in the school is a privilege, not a right. Inappropriate use will result in a cancellation of those privileges. The school administration determines appropriate use and their decision is final. Further disciplinary action may follow as indicated in the school handbook.

Students understand that they are expected to abide by the generally accepted rules of network etiquette. These include (but are not limited to) the following:

Network Etiquette

1.         Be polite. Do not get abusive in your messages to others.

2.         Use appropriate language. Do not swear, use vulgarities or any other inappropriate language.

3.         Illegal activities are strictly forbidden.

4.         Keep your personal address and phone number private and do not reveal the phone numbers of students or colleagues.

5.         Note that electronic mail (e-mail) is not guaranteed to be private. People who operate the system do have access to all mail. Messages relating to or in support of illegal activities may be reported to the authorities.

6.         Use the network in such a way that will not disrupt the use of the network by other users.

7.         Note that all communications and information accessible via the network should be assumed to be private property.

8.         Inform the technology teacher of any security problem immediately.

Students understand that the following are not permitted:

1.         Sending or displaying offensive messages or pictures.

2.         Using violent or obscene language.

3.         Sending harassing, insulting, or threatening messages.

4.         Damaging computers, computer systems, or computer networks or to harm or destroy data of another user.

5.         Violating copyright law.

6.         Unauthorized use of another’s password.

7.         Trespassing in others’ folders, work, or files.

8.         Intentionally wasting resources.

9.         Employing the network for commercial purposes.

10.       Transmission of any material in violation of any US, state or local law.

11.       Obtaining software or data fraudulently or illegally.

12.       Revealing one’s own or another’s personal address or phone number.

Violation of the terms, conditions, and regulations above is unethical and may constitute a criminal offense. Should a student commit any violation, access privileges may be revoked, school disciplinary action may be taken, and/or appropriate legal action taken.

LOCAL WELLNESS POLICY

In accordance with The Child Nutrition and WIC Reauthorization Act of 2004 Public Law 108-265 Section

204, standards have been set to address all foods and beverages sold or served to students, including those available outside of the school meal program. Refreshments served at parties (including birthday treats) need to be low in fat, sodium and sugar. Students will be limited to one serving per food item.  St. Vincent School Wellness Plan can be found on the school website.

VOLUNTEERS

All volunteers who are in contact with our students MUST complete the diocesan application and background screening process. This diocesan safe environment program was designed for the protection of all the youth who participate in diocesan school and parish programs.

School Board

The purpose of the school board is to provide an appropriate representative body for identifying and articulating the educational needs and aspirations of the school community.

The board’s primary responsibility is to define the policies that govern the operation of the school. All other duties are subsidiary functions.

In the Diocese of Fort Wayne-South Bend, the local board for an elementary school is advisory to the pastor and the principal. The board does not have authority to formulate local educational policy, monitor the implementation of the policy, or evaluate educational programs and policy objectives.

Board members have no power or authority as individuals. The authority is vested in the school board acting as a board to make recommendations.

It is the mission of our board to:

1.         Be instrumental in aiding and assisting the St. Vincent School pastor, principal, teachers and staff to provide a quality education rooted in the Catholic faith for all students.

2.         Understand our advisory role to the pastor and principal and assist them in developing meaningful school policy.

3.         Be a sounding board for the pastor and principal in school matters.

4.         Facilitate the involvement and accountability of parents to their children’s education.

5.         Be the conduit for proactive communications between the church community and the board in promoting the school.

6.         Set the example and promote respect and love for the teachings of Christ.

The School Board meets at 6:00pm on the third Thursday of each month in the school library.

Parents/guardians wishing to address and/or question an area or situation regarding a specific teacher or classroom must follow the concerns procedure established by the School Administration. See Diocesan Policy

2310 on page 9.

Home And School Association  (H.A.S.A.)

The Home and School Association is an integral part of St. Vincent dePaul School. HASA has five major purposes:

1.         To promote communication among parents, teachers and administration.

2.         To provide parents and teachers with the information to aid in all aspects of education and the student’s growth and development.

3.         To promote good will and cooperation between and among parents, faculty, administration, school board and the parish.

4.         To direct and coordinate parental support to the school through specific assistance activities, social functions and fund raisers.

5.         To organize political action of the parents as advocates regarding local, state and federal legislation that affects Catholic schools as well as the lives of the students and parents.

The HASA Board meets at 6:30 on the first Tuesday of every month in the school library.

DIOCESAN POLICIES

Failure or Refusal of Parents/Guardians/Custodians to Participate in a Disciplinary Proceeding

(Policy 4420 Ft. Wayne-South Bend Diocese)

“The failure or refusal of parents/guardians/custodians to participate in diocesan or school discipline proceedings concerning their students’ improper behavior may be considered educational neglect and the child may be considered a “child in need of services” in accordance with I.C.31-6-4-3- (a)(7), and, in that case, the matter shall be referred to the Child Protective Services Division of the Department of Public Welfare.”

Student Accused of a Non-School Related Criminal Act (Policy 4550)

“When a student is accused of a non-school related criminal act, the school shall follow diocesan policy.”

Gun-free Schools (Policy 4560)

“Students are prohibited from bringing firearms to school or school functions. Further, students are prohibited from possessing firearms on route to or from school or school activities or on school property. A violation of this policy carries an automatic expulsion from school of not less than one calendar year. This penalty supersedes any penalty which may be attributed by a local school discipline policy.”

Substance Abuse (Policy 4570)

“This school shall assist students experiencing substance abuse problems in accordance with diocesan policy.”

Sexual/Racial Harassment (Policy 4580)

“Sexual or racial harassment shall not be tolerated in the Catholic Schools.”

Student Locker and Vehicle Inspection (Policy 4590)  “All students who enroll in a diocesan school must consent to the search of their person and personal belongings, lockers, school desks, vehicles, etc. at any time and for any reason consistent with diocesan policy.”

Acceptable Use Policy (Internet) (Policy 4620)

“The school shall follow the Diocesan Internet Policy.” A copy of the policy is available in the school office during business hours.

Environmental Tobacco Smoke (Policy 5430)

All facilities (buildings which are enclosed) where kindergarten, elementary, and/or secondary education or library services are being provided to children shall be smoke free. No one, whether an administrator, an employee, a student, or a visitor is allowed to smoke in these buildings.

ANNUAL NOTIFICATION OF PARENTAL ACCESS RIGHTS TO STUDENT’S RECORDS

Any natural parent, guardian, individual acting as a parent in the absence of a parent or a guardian of a student of a diocesan school, or a student who has reached eighteen (18) years of age or is attending an institution of post-secondary education has the following right, (unless the school has been provided with evidence that there is a court order, State statute, or legally-binding document relating to such matters as divorce, separation, or custody that specifically revokes these rights):

a.         Inspect and review the student's education records;

b.         Request the amendment of the student's educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights;

c.         Consent to disclosure personally-identifiable information contained in the student's education records, except to the extent that the Family Educational Right and Privacy Act and the regulations authorize disclosure without consent;

d.         File with the U.S. Department of Education in complaint under 34 C.F.R. 99.66 concerning alleged failures by the agency to institution to comply with the requirements of the Act and this part; and

e.         Obtain a copy of the diocesan policy (PA230 Access to Official Student Records) and

SPECIAL NOTE

School Records will not be transferred to another school until all financial obligations to the school have been met.

Seclusion and Restraint Statement

St. Vincent De Paul Catholic School/Fort Wayne South Bend Diocese believes a safe and healthy environment should be provided in which all children can learn, develop, and participate in instructional programs that promote high levels of academic achievement. As an Indiana accredited non-public school, state law requires that our school have a Seclusion and Restraint Plan. The purpose of the plan is to insure that all students and staff are safe in school, and that students who may have behavior crises are free from inappropriate use of seclusion or restraint.

Behavioral interventions for children must ensure all children are treated with dignity and respect. This environment should allow all children to be free from physical or mental abuse, aversive behavioral interventions that compromise health and safety, and any physical seclusion or restraint imposed solely for purposes of discipline or convenience.

Seclusion or restraint shall not be used as routine school safety measures; that is, they shall not be implemented except in situations where a child’s behavior or action poses imminent danger of physical harm to self or others and not as a routine strategy implemented to address instructional problems or inappropriate behavior (e.g., disrespect, noncompliance, insubordination, out or seat), as a means of coercion or retaliation, or as a convenience. Any use of either seclusion or restraint shall be supervised, short in duration and used only for the purposes of de-escalating the behavior.